Executive Assistant

Invitrogen Corporation is seeking a talented Executive Assistant to support our Chief Information Officer at our Carlsbad California Headquarters LocationThis individual will provide complex administrative support functions to The Chief Information Officer Essential Functions Assist the Chief Information Officer by performing various complex administrative support functions, typically of a confidential nature. Perform advanced word processing and desktop publishing to include complex presentations, reports, spreadsheets and graphs; transcribe information of a technical, confidential and/or sensitive nature; may be required to take meeting and/or conference call minutes. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Prepares presentation materials for board of director meetings.Draft, review and/or edit written material to ensure accuracy, neatness, correct punctuation and grammar; recommend changes to improve readability and clarity.Research, compile, summarize, and analyze information to formulate correspondence and respond to various inquiries from internal and external customers. Utilize company personnel at all organizational levels to gather information to prepare reports.Screen mail and callers, respond to and route inquiries to appropriate personnel as necessary; determine importance and priority of various issues and determine what major issues should be brought to the attention of the company executive.Coordinate, assist in planning, prepare agenda and monitor meetings; maintain calendar(s) and travel requests.Handle highly confidential, sensitive and/or critical information, files, records and reports.Actively promote and ensure clear communication throughout the various departments of the company.Manage and coordinate projects and programs to ensure high quality end results within given timeframe.May be required to perform other related duties as required and/or assigned.Nature and Scope:Excellent written and oral communication skills are required. Must be able to interface effectively within all levels of the organization and with senior executives outside the company. Requires in-depth knowledge of company operations and product lines. Job encounters varying work situations, involving significant complexity. Considerable independent judgment and initiative are required in resolving problems and making recommendations. Accuracy is required in performing all functions of this position. Must demonstrate judgment, tact and diplomacy in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information. Initiative and organization skills are extremely valuable to ensure a smooth office operation. Must possess self-motivation, enthusiasm, a positive attitude and perform as a team player. May determine methods and procedures on new assignments.Education:Bachelor’s degree in business or similar discipline, or the equivalent knowledge and experience required. Office/secretarial certification preferred. Experience:Requires a minimum of eight years of related specialized administrative experience, including successful experience working with senior level executives. Must demonstrate exceptional computer skills and software application proficiency. Demonstrated ability to read difficult instructions and maintain written records required. Contacts:Has contact within all levels of the organization. Makes a high of level contacts of a sensitive nature inside and outside of the company. Working Conditions:Works in an office environment. Occasional travel may be required.This position will be located in Carlsbad, CA. Relocation benefits will not be offered.Invitrogen is proud to be an equal opportunity employer committed to hiring a diverse and inclusive workforce.