Clinical Contract Coordinator

Top 10 Pharmaceutical Company with a location in Pearl River NY is seeking a Clinical Contract Coordinator to join their team.

JOB SUMMARY

The Clinical contract Coordinator role is to assist Associate Director, Contracts Managers and Analysts with the development and execution of contracts and budgets in support of therapeutic area clinical trials; primary duties include tracking database administration; coordination and distribution of Vendor bidding and analysis package documents; bid, analysis, negotiation contract and financial document review and editing; assistance with information retrieval in support of contract and budget development; and contracts administration support.

Requirements:Bachelor's Degree, preferably in a business or health/sciences fieldMust have strong oral and written communications and interpersonal skills, as well as proven teamwork skills and a high level of professionalism.A strong ability to manage multiple tasks in a high pressure environment, and a demonstrated ability to take direction and guidance from supervisor and more senior staff requiredA positive attitude and strong customer service skills are essential, as well as a willingness to work hard, put in extra effort when required, and knowledge/use of judgment as to when to seek assistanceExperience developing, composing, and/or editing contracts or other written documents preferredProcessing and database management skills are a plus.Logistics coordination and systems administration experience desired, as well as experience demonstrating qualitative and quantitative analysisExperience with Windows and Microsoft platform, and proven skills with Microsoft Word, Excel, and Access required

II. JOB RESPONSIBILITIES
 
1. Assist in supporting all aspects of Vendor Contracting processes, which includes identifying and evaluating potential outside research service (ORS) providers; assessing ORS provider capabilities and feasibility of selection/ use; composing comparative analyses of ORS providers and assisting with maintaining departmental vendor information and document data bases; monitoring and analyzing ORS provider performance metrics.


2. Assist in the development of ORS provider bid packages, assistance with bid process management, and analysis; assist with identification and reporting of year on year cost improvement achievements.
 
3. Administration of the Vendor Tracking Database
-Database Population
-Database Information Review
- Review consistency of data input
- Notification of inconsistencies, errors and omissions
- Submit recommendations for standard practices to reduce user error
  -Reporting
- Performance metrics-review and initial analysis
- Scheduled Reports development and distribution

4. Preparation for, and assistance with financial and non-financial contract negotiations; assist with exchange and communication with legal departments as required. 

5. Works with Contracts Manager(s) and department management to provide support for continuous process improvement, market analysis and ad-hoc projects.

III. WORK FLOW

Associate Director, Clinical Contracts and Outsourcing Group provides instructions, direction, deadlines and guidance in prioritizing projects to meet business objectives and tactical operational needs. Project and contracting support plans and support are developed and implemented to ensure a continuous and non-hindering provision of services.  Interdepartmental and cross-functional collaboration delivers year-on-year cost improvement and maximizes value delivered from the supply base.

IV. DECISION MAKING

1. Assist with research and develop market analysis, economic forecasts, cost models for ORS provider marketplace(s), including spend analyses.  Provide findings, options, and recommendations to Contract Managers and Central Contracting Group Director to support contracting plans and ORS provider management.

2. Assist the CCOG staff with all vendor outsourcing related activities and performance in support of clinical research expenditures, and will work to assure contracting is within CCOG process and implement best practices. Work load and assignments to be determined by Associate Director or CCOG manager(s)

3. Responsible for administration of the vendor group related tools, templates, databases and performance metrics, enter data, monitor activity and run reports. All work product to be reviewed by Associate Director and or CCOG Managers

4. Carry out specific projects/duties assigned by Clinical Contracts and Outsourcing Group Associate Director or CCOG Managers

B. Describe the effect the decisions can have on company programs, processes, services,
customers or financial results.

Contracting effectiveness contributes to timely commencement of clinical studies and provision of services, and achievement of business objectives.  Major impact on study and Therapeutic area budgets, and in achieving return on investment.

C. Outline the guidelines, practices, or limits which are used in making decisions and  which assist in recognizing the limits of authority.

Approved EAN's, AHT's and properly approved business plans provide authority to execute contracting strategies and negotiate service agreements.  Company policies and department procedures establish limits of authority, practices, and behaviors.

V. SUPERVISION 

Position is supervised by the Associate Director Clinical Contracts and Outsourcing Group and through written performance targets and objectives which are reviewed in regular meetings and annual written evaluations.  Daily/weekly interaction will occur with Associate Director Clinical Contracts and Outsourcing Group and CCOG staff in performing and providing contracting support.

VI. BUDGET/ASSET RESPONSIBILITY

Helps track clinical vendor activity which are funded by clinical study budgets based on guidelines and parameters set by R&D Study Teams.  Assists Associate Director by providing CCOG on-going reports, tracking, and metrics measurements to ensure results meet performance targets and business objectives.

Department responsible for research service provider management of approximately $600 million in annual expenditure.  No direct budget responsibility, but Vendor Coordinator plays a key role and is responsible for assisting with and achieving year-on-year cost improvement.

VII.  INTERPERSONAL CONTACTS

A. Internal Contacts 

All Departments at levels of staff and management 
Provision of contracting support for Therapeutic area studies and R&D department objectives. 


C Able to think analytically and critically to generate options for tracking, measuring vendor contracting process and metrics while managing priorities of various and sometimes contradictory business needs.
 
C Develop innovative approaches using best practices, concepts, and ideas generated both internally and externally to continuously improve management of processes and increase value delivered to all clients.
 
C Capable of adapting a variety of behaviors in supplier relationships to achieve objectives and support business objectives.

Responsible for assisting Associated Director with identifying and maintaining support for study pipeline of assigned therapeutic areas; Assist CCOG staff and contribute analysis support to effectively manage the contracted studies/ areas to ensure reliability of services provided, continuously reduce total costs/improve value delivered, and provide competitive advantage for Client.