High Energy Executive Immediately Seeking Executive Administrative Assistant!

High Energy, Multi-faceted Entrepreneur in need of Executive Administrative Assistant to support day-to-day business functions as well as personal investments support and management. Ideal candidate will be professional, polished and able to effectively multi-task in a fast-paced environment.

 

NATURE OF THE JOB

 

Basic Purpose & Objective of the Position:

 

Provide ongoing support to a business professional. Manage all aspects of scheduling, telephone calls, meeting agendas, preparing reports, filing and other administrative activities, while exercising independent judgment in the resolution of administrative problems. Duties to include personal duties as well as professional.

 

This position requires an individual with exceptional written and verbal communication skills, the ability to work well with all levels of internal management and staff, who is able to work independently, with a proven track record as a proactive, motivated and results-oriented employee.

 

 

 

PRINCIPAL ACCOUNTABILITIES/EXPECTATIONS

 

 Relieve management of administrative detail

 Coordinate work flow

 Update and follow up on delegated tasks to ensure progress to deadlines

 Take initiative in manager’s absence

 Maintain procedures manual to ensure consistent performance of routines

 Maintain calendar; ascertain which events require boss’ presence

 Fix commitments to maximize boss’ time efficiency

 Perform to earn boss’ full confidence; Assure discreet handling of all business

 Coordinate collection and preparation of financial and operations reports

 





Knowledge and Skills

 

Education:

 High School Diploma requiredCollege Degree preferred

 

 

Field of Study/Area of Experience:

 3+ years of related experience requiredMortgage/ Real Estate experience preferredEscrow experience preferredProperty Management experience preferred

 

 

Other Training/Technical Skills/Knowledge:

 Strong written and verbal communication skills

 Effective time management/organizational skills

 Excellent computer skills, including database usage/management

 Proficient with Microsoft Word, Excel, Access, PowerPoint and Outlook

 Basic Quick Books experience preferred

 

 

Abilities and Behaviors:

 Must be self motivated and driven to take initiative

 Must posses exceptional organizational, time management, and analytical skills

 Ability to think creatively and strategically, define problems, gather appropriate data, establish facts and draw valid conclusions

 Strong planning and organizational skills

 Ability to effectively manage time, execute multiple projects concurrently, and work under aggressive deadlines

 High degree of professionalism; expert level verbal and written communication skills

 Strong communication skills; positive approach to others; ability to form constructive partnerships

 Ability to work effectively in team oriented environment to achieve organizational goals

 Ability to work independently or with general direction/expectations; can resolve routine and advanced questions and problems, and refers more complex issues to Executive Team

Keywords: Administrative / Assistant / personal / efficient / property / real estate / experienced /