Administrative Asst

Job Status: Full Time, Employee Additional Pay: Commensurate with Experience Category: Administrative/Clerical Req'd Education: Unspecified Req'd Experience: Less than 1 Year Reference Code: 12590BR   |   Email This Job   |   Company Jobs Based in Santa Ana, California, First American is the nation’s largest provider of business information. While much of our data is real estate oriented, we serve an array of industries and consumers with information that supports the major economic events of people’s lives, such as getting a job, buying or renting a home, purchasing a car, securing a mortgage, and buying or building a business. Tracing our history to 1889, The First American Corporation (NYSE: FAF) is a FORTUNE 500® company with revenues of more than $8 billion and offices throughout the United States and abroad. For more information about our family of companies, please visit www.firstam.com. Job Description A recognized FORTUNE 500 company, First American Corporation is the nation’s largest data provider with over 2,000 offices throughout the United States and abroad. For more information, please visit our website www.firstam.com Works directly with Chief Claims Counsel• Assists legal Department in day-to-day administration of claims• Prepares or transcribes correspondence for Chief Claims Counsel, including check requests, telecopy’s, legal documents as requested• Organize and complete travel expenses of Chief Claims Counsel in a timely manner• Handles all Major Claim files administered by Chief Claims Counsel, including organization, file set-up and tracking information in claims database, supplying information for reports to First American• Copy Major Claim file and forward to First American, periodically update correspondence, and reports to First American upon Chief Claims Counsel request• Prepares or transcribes correspondence for internal and external communications daily• Assigned to Claims Counsel (4 individuals) to assist in word processing support, legal processes, communications, documents, file maintenance, organization and functions• Open and distributes incoming mail• Process check requests and posts invoices for legal department• Assist in data entry maintenance of claims database to include reserve changes, change of staff members, and change of claim status, agent and policy information, new claim set-up and closure of claims• Participate in special projects and miscellaneous duties as assigned by management• Maintain filing system and documents for Chief Claims Counsel• Assists other department as needed• Answer telephones in a prompt, courteous and efficient manner. Direct callers to appropriate persons, and takes accurate messages• Covers receptionist breaks as assigned.QualificationsAccurate typing at 50 to 60 wpm• Ability to type transcribe dictation• Ability to communicate clearly, accurately and succinctly• Ability to compose clear and grammatically correct sentences• Ability to establish priorities and meet deadlines• Excellent organizational skills• Ability to understand basic legal principles• Ability to alphabetize and maintain filing systems• Ability to understand and apply basic principles of title insurance• High school diploma or equivalent• Specialized training in use of Microsoft Office software applications (Word/Access/Excel)• One year administrative experience.• Word processing, database and spreadsheet software• Multi-line telephone systems• Transcription machine• Fax machine, copy machine & printer• Overnight mailing materials and U.S. postage meter• CalculatorBenefitsFirst American offers an empowered work environment that encourages creativity, initiative and professional growth. Our salary and benefits package is competitive including:• Health, dental and vision care• 401(k) retirement savings plan, including a company match tied to profitability• Long-term, Short-term disability insurance• Flexible Spending Accounts-Health and Dependent Care• Discount stock purchase program• Tuition assistance program• Settlement Services reimbursement program• Company credit unionThe First American Corporation is an Equal Employment Opportunity/Affirmative Action employer. Qualified applicants are considered for employment and employees are treated during employment without regard to race, color, religion, gender, sexual orientation, national origin, age, physical or mental disability, medical condition, religion, marital status or veteran status, or any other characteristic protected by state or federal law.   |   Email This Job   |   Company Jobs