PT Administrative/HR Assistant

Club Assist is an International Mobile Automobile Battery Company contracted by AAA to provide Battery Delivery and Installation Service throughout the US and Canada.  We are also providing service for other motoring organizations in Australia, New Zealand, and Europe.  In just seven years we have sold, delivered, and installed over One Million batteries!

 

Please visit www.clubassist.com for more company information!

 

Our success and rapid growth has created an opportunity for a

 

PT Administrative/HR Assistant (3 days per week)

Located in Los Angeles, CA



 

 

This role will involve handling all HR administrative activities as assigned. This is a support role for the HR department in NA.  As the function is being expanded, the specific responsibilities will be revised and clarified. Will act as back up to Payroll Administrator for processing payroll.



 

DUTIES AND PRIMARY RESPONSIBILITIES



· Process pre-employment screens such as background checks, criminal search, driver’s record search, and credit checks)

· Assist with quarterly random drug and alcohol screen collections.

· Word processing of offer letters as prepared by HR Business Partners.

· Preparing Orientation Material and shipping them to new employees.

· Coordination of 90 day Introductory Period Calendar.

· Maintenance of HR records. This includes establishment and maintenance of personal files, and filing.

· Updating HR information on Company Intranet.

· Provide administrative support with documents/activities relating to workers compensation claims.  Such as providing the employee and their manager with the injury reporting forms.  Assist with Workers Compensation claim forms; receive completed forms and transmit to provider.

· Will partner on special projects, including preparation and distribution of benefit packages, vacation/sick leave management, 401/k administration, processing leaves, COBRA letters, employment and wage verifications.

· Participation in weekly Conference Calls with the HR team.

· Any other HR activities that are introduced. Assists with other Human Resources, accounting & administrative functions as needed.

· Assistance with recruitment including placing job advertisements, arranging pre-employment testing, arranging pre-employment medical examinations.

· Assist with the administration for the performance management review process, yearly.

· When required, assist with payroll and benefit administration, including the Canada payroll.

· Update Organization Charts and staff phone lists for North America.

· Organize travel arrangements as required for HR

· Maintain HR Office Supplies available (binders, give aways, etc)

· Taking of minutes for the HR NA Meetings

· Keeping G drive tidy & updated

· General HR document preparation

· HR reporting requirements as needed.

 

 

SKILLS / EXPERIENCE / QUALIFICATIONS REQUIREDEssentialMinimum high school diploma.2-3 years HR/Administrative Assistant experience required.Excellent Organization skillsCan do attitudeWilling to learn and advance in all areas of HRAbility to interpret policy & manage confidential information Excellent communication skillsHighly proficient in various PC-based software packages (MS Word, Excel); ability to create and maintain spreadsheets.Ability to work in a fast paced environment & meet many deadlines

DesirableExperience in HR Administration and record keepingExperience in Payroll and benefits administrationExperience in HR reporting

 

If interested, e-mail resume with salary requirements to employment@clubassist.com or Fax to 213-388-4337. Required to include; 3 Employment References.