Executive Secretary

QUALIFICATIONS/ESSENTIAL FUNCTIONSREQUIREMENTS: •Provide highly competent administrative and secretarial assistance to the Vice President of Sales – Freightliner Trucks, a Division of Daimler Trucks North America LLC.•May type correspondence from transcription material or handwritten notes and arrange material in a professional format. Edit and correct material as necessary. Correspondence may be of an extremely confidential and/or technical nature.•May assist with data gathering, formulation, and preparation of special projects of a technical nature – Excel spreadsheets, PowerPoint presentations, etc.•Receive and distribute incoming mail. Answer mail of a routine nature as well as may prepare replies of a semi-technical and/or technical nature as requested by VP and/or as necessary.•Oversee the VP of Sales e-mail inbox - incoming e-mail communications as well as overseeing the VP of Sales business calendar. •Responsible for the administration and maintenance of various department schedules, records, and files as necessary.•Schedule appointments, coordinate meetings, arrange for meeting facilities, oversee catering for meetings (including budgeting properly for an event(s) as well as utilizing proper company negotiation to ensure costs fall within reason of department budget. Assist in coordinating all Sales Group Regional Meetings, other departmental meetings as needed/necessary.•Coordinate domestic and international travel arrangements including, but not limited to flight reservations, tickets, transportation at destination, hotel accommodations, travel advances, and itineraries. •Prepare and process VP’s travel expense reimbursement reports through Concur system - reconciling VP’s expense reimbursements as needed/required. •Provide administrative/secretarial support to five (5) Regional GM’s and one (1) Business Class Vocational Manager (BCVS), one (1) Global Accounts Manager as requested/needed as well as for all Sales Regional District Managers (approx. 25 individuals or more).•Review five (5) Regional GM’s / one (1) BCVS Manager, one (1) Manager – Global expense reimbursements making sure submissions are within company guidelines prior to the VP’s approval.•Review five (5) Regional Executive Secretaries, one (1) Business Class Vocational Sales Executive Secretary’s weekly payroll ensuring manpower hours submitted fall within reason/Sales Group overall budget prior to the VP’s approval.•Be the liaison between the VP of Sales, the Sr. VP Sales office, and the entire Sales Group as well as between Daimler – the parent company, Daimler subsidiaries (both internal domestic as well as internationally), Dealers, Dealer Principals, customers, and vendors.•Maintain specialized clerical/technical functions associated with ongoing project work as needed necessary.•Oversee Budgeting for VP cost center and compile five (5) Regional Budgets into one on-going source for VP’s review. •Order supplies for office as necessary while maintaining overall budgeting objectives.•Oversee equipment purchase for department, maintenance, and equipment asset management as needed/necessary.•Review and oversee cost reports for Call Accounting. •SAP – Goods Receipt for overall Sales Group – processing professional services invoices as needed/required.•Maintain a professional image for the department and for the company. •Meet and greet visitors, customers, and dealers as needed. • Maintain a high-level of confidentiality.•Have capability/availability to travel for business as needed/necessary.BASIC QUALIFICATIONS: At least three to five years experience providing progressive administrative/secretarial support to upper-level management. Must have excellent verbal and written communication skills, strong work ethic and attention to detail. Must have a heightened customer service oriented attitude and a positive disposition. Advance proficiency in Excel, Word, PowerPoint, SAP, Expense Reporting Systems etc. Proven experience in meeting coordination, domestic and international travel arrangement, processing expense. Company: Daimler Trucks North America Status: Full Time, Employee Category: Administrative/Clerical Location: Charlotte / US-SC-Fort Mill 29707 Reference Code: 10713-0808E Home | About Daimler Trucks North America | Media Room | Work at Daimler Trucks North America Copyright © Daimler Trucks North America LLC Privacy Statement, Legal Notices and Terms. All rights reserved. Daimler Trucks North America is a DaimlerCompany