Document Control Assistant

Job Category: Quality Assurance/Safety View this video View our Career Video Length: 2:39 min BAE Systems is the premier global defense and aerospace company delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, information technology solutions and customer support services. With 97,500 employees worldwide, BAE Systems' sales exceeded $31.4 billion in 2007.The complex and evolving needs of today's military require integrated combat protection and mobility solutions. Mobility & Protection Systems is dedicated to meeting those needs, as well as those of homeland security and allied military forces, with innovative protective products that enable warfighters to safely accomplish their missions. Mobility & Protection Systems was established to better serve customers with advanced survivability systems for the ground vehicle, individual equipment and aerospace markets. We deliver industry-leading tactical vehicles, vehicle armor, body armor, helmets, aircraft armor, seating systems, air bag systems and individual equipment. We are dedicated to research and development investment to anticipate the survivability needs of the warfighter and their vehicle, utilizing the most advanced metal, ceramic and composite technologies available. The Document Control Assistant reports to and is responsible for performing duties as directed by the ISO Quality Systems Manager, along with other duties as required by the Director of Operations.  The Document Control Assistant is responsible for the control and maintenance of all relevant quality system documentation, including standard operating procedures, work instructions, forms, and external standards.   Other duties may be assigned as required, depending upon the available time, production volume and other criteria as determined by the management of BAE Systems.  Full compliance with current and future policies will be required to ensure that your work contribution is in the best interest of BAE Systems.Responsible for the maintenance of the BAE Systems document control system;Responsible for formatting, proper spelling and clarity of text for any written documents submitted to document control; Review all electronic documents submitted to document control for correct formatting, spelling, and clarity of text before releasing as approved documents;Maintains revision and approval status of all documents;Maintains hard copies of all approved documentation;Maintains all ISO standard operating procedures, work instructions, and product labeling files;Take the lead on resolution of Document Control related issues, working to resolve system issues and functional problems with the appropriate parties; Research prior change requests for users, including  history of a change, reason for change and an explanation of the actual change;Maintain appropriate form templates for access from company intranet sites;Updates computerized documents with data from change control documents and maintains archive of changed ISO/FDA controlled documents and labeling; Manages circulation of documents for management approval; Ensure that specified training has occurred as required, utilizing the training software on new/revised documents including procedures, work instructions, forms, etc.;Coordinate yearly review of appropriate quality system documents; Assign control numbers to approved Variances and maintain Variance Log; Provide document management system training and troubleshooting for new and advanced users (internal and external);Generate document management system documents, and assist in implementation of new document and records management programs;Assist in generation, revision, and disposition of program, construction, and engineering documents;Assist with reporting and processes for scanning and uploading electronic files to document management system, and cleaning scanning equipment;Assist with troubleshooting scanning software upgrades and file conversion related issues;Assist ISO manager with audits/surveillances by performing electronic document management system quality assurance tasks, as assigned;Assist with creation and maintenance of databases, procedures, and files for document control system and records (includes tracking tools, changes, reports and logs);Work closely with ISO manager to provide support for electronic document management system and records related issues and tasks;Responsible for Calibration control and documentation of all quality verification equipment;Responsible for Incoming Receiving Inspection / verification and associated documentation;Responsible for Outgoing Product Quality Verification and associated documentation;Additional responsibilities may include:  Vendor audits;Web Cutting Verification;          Assisting in Soft goods inspection;Additional job related duties as assigned or directed by the Quality Systems Manager or the Director of Operations. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.   *         Minimum of 5 years experience in office administration;*         Familiarity with ISO series of quality standards; *         Ability to understand the regulatory concepts and requirements for document control and records control;*         Demonstrated proficiency with computer office application software such as Microsoft office;*         Ability to create and maintain databases;*         Excellent organization skills for office administration and document maintenance and storage; *         Strong oral and written communication skills are required and ability to work with all levels of an organization;*         Good presentation skills and the ability to provide training on topics related to duties and responsibilities as outlined;*      Ability to solve practical problems;Documented work history of working independently while handling multiple tasks;High School Diploma/G.E.D. equivalent.ADDITIONAL REQUIREMENTSMust be a US Person, that is, must meet one of the following requirements: (1) US Citizenship (born in the US) (2) Permanent Resident   - - Green Card Holder   - - Immigrant Visa   - - Resident Alien Card (3) Intending Citizen   - - Person lawfully admitted for permanent residence   - - Person admitted as a refugee   - - Person granted asylum (4) Dual Passport Holder/Dual Citizenship (with US Citizenship) People are the greatest asset in any Company ...BAE Systems is committed to a high performance culture and provides an environment that challenges our employees to be remarkable and obtain their full potential.We are an EEO/Affirmative Action Employer that understands the value of diversity and its impact on a high performance culture.Join us ... 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