Sponsorship & Event Coordinator

SUMMARY DESCRIPTION:

The Sponsorship & Event Coordinator will direct & implement fundraising events & activities for the Agency that maximize potential and increase the base of support in terms of donors, corporate sponsors, and volunteers.  The incumbent must be able to accurately and effectively communicate the mission of the Organization and understand the importance of close interaction and teamwork.  The incumbent will be expected to represent BBBSCFL externally in ways which foster the best possible relations with volunteers, actual and potential donors, sponsors, and granting agencies.

 

MAJOR ACTIVITIES: Develop & manage calendars and action plans for each fundraising event, special event, sponsorship, and underwriting programs. Working with the VP of Development, establish and service benefits, privileges, recognition, acknowledgements and incentives for donors, sponsors, and volunteers in order to maintain and improve relations. Identify & recruit volunteers to serve as honorary co-chairs, chairs, and committee volunteers for each special fundraising event.  Ask them to help solicit affiliates for sponsorships. Create & manage event budgets that maximize revenue. Secure corporate and individual sponsorships for each fundraising event. Secure items for auction (silent & live), prizes, and committee rewards. Make regular, personal follow-up calls to prospective sponsors. Create guest lists – including all donors from previous years, volunteers, key prospects, committee contacts, etc. Market events via media releases, website, community calendars, e-mail, save-the-date, PSA announcements, etc. Plan event logistics. Secure at least 90% of goal prior to the day of the event. Establish plan for individual ticket sales. Turn new attendees into donors.  Cultivate relationships with current donors to help foster ongoing support. Capture contact information of all attendees.  Place them on mailing list for development newsletters, appeals, and future events. Follow up with all attendees by phone or note after each event, thanking them for coming. Send thank-you cards to all donors and key prospects. Identify and cultivate relationships with organizations that conduct events in which BBBSCFL can become recipient organization (i.e. charity of choice). Cultivate relationships with rotaries (provide table at special events, invite for tour, etc.) Identify marketing opportunities to promote and secure potential volunteers and donors. Hold 1 annual donor/volunteer appreciation event to thank donors & volunteers; provide special awards/recognition. Build volunteer base. Evaluate each event for success and ROI.  Update and recommend changes as needed – given market & community needs and interests.

 

SKILLS NEEDED Ability to maintain & raise the productivity of volunteers, staff, and board members. Self-motivated and able to produce with little direction/oversight. Must be flexible, persistent and very attentive to detail. Creativity – must be able to develop numerous efficient and compelling opportunities for donors to give their support, and at the same time making those experiences satisfying and rewarding for them. Humble – must be willing & capable of maintaining a low profile, allowing the volunteers and donors to receive proper credit. Superior organizational and communication abilities. Knowledge & experience in fund-development & event management.

 

REQUIREMENTS Bachelors degree. 2+ years relevant experience. Proven track record in securing “bankable� dollars.