Receptionist/Office Coordinator/Production-Graphics Asisstant

JOB SUMMARY:
Greets visitors and callers, supplying them with basic information about the company and ensuring that they are routed to the best possible staff resource. Provides administrative and secretarial support including travel booking, typing, filing, preparing mailings and outbound packages, and distributing mail. Also assists with many aspects of video production, including graphic design, labeling and duplication of DVDs, cataloguing and logging of videotapes, and transcriptions.

Duties and ResponsibilitiesAnswer telephone and provide information/assistance or route caller to appropriate staff member. Take phone or visitor messages and deliver to appropriate individual. Greet visitors to the office and direct them to appropriate individual. Sort, organize and distribute mail. Type and word-process various documents and electronic information. Design and produce graphics for customer products and company marketing materials, including, but not limited to: DVD menus, covers and labels; company marketing packages; PowerPoint presentations; and company website. Assist Director of Operations in coordinating personnel and equipment for video productions Receive and send packages. Manage, organize, and update relevant data using database applications. Catalog and log videotapes from inside and outside sources. Order and maintain an adequate supply of office and production supplies. Make copies, collate, and staple materials as requested. Create and maintain various filing systems in an accurate and organized
manner. Review, purge and forward files to dead storage as appropriate. Organize lunches and meetings. Coordinate and book travel itineraries. Monitor all working area conditions to ensure they are within corporate standards for cleanliness, proper maintenance and safety. Perform other related duties as required.

Knowledge, Skills, and AbilitiesStrong customer interface skills and experience Knowledge of Microsoft Office applications – especially Word, PowerPoint, and Excel. Knowledge of Adobe Photoshop or other graphic software, with demonstrated design sensibility Strong attention to detail Strong organization skills with an ability to multi-task and prioritize tasks Excellent verbal and written communication skills. Ability to handle and resolve recurring problems.

Credentials and ExperienceFour-year college degree preferred; otherwise Associates degree with specific courses in secretarial/office administration Two years related experience or Equivalent combination of education and experience. Experience in graphic design highly desirable