Receptionist and Accounts Payable Clerk

Summary

The Receptionist and Accounts Payable Clerk is responsible for all phases of accounts payable processing including, vendor file maintenance, invoice and payment requisition processing, grant payment processing, check issuance and remittance, 1099 record maintenance, and accounts payable records management.  The Receptionist and Accounts Payable Clerk also serves as the first impression for the Foundation, answering all telephone calls, greeting all guests of the foundation, and responding to specific inquiries and requests.

  General Duties

·         Maintains and manages the reception area in an efficient and friendly manner

·         Maintains and manages all accounts payable functions

·          Other duties as assigned Responsibilities

Reception/Administration:

·         Serve as the first impression many people receive of the Foundation

·         Greet all visitors and office personnel to the building in a friendly and a sincere manner

·         Primary staff person for all incoming phone calls and maintenance for the phone system

·         Ensure that all pre-recorded messages are professional and accurate and updates messages as needed

·         Greet all guests to the Foundation in a professional and friendly manner; offering and providing them with refreshments and alerting staff of their arrival

·         Check general email and voicemail boxes and forward messages to appropriate staff person

·         Maintain front reception area and ensure an adequate supply of refreshments and publications are available for visitors

·         Assist with meeting room bookings

·         Maintain Front Desk Special Request Log

 

Accounting:

·         Process all accounts payable and grant payments including data entry and mailing

·         Secure proper signatures on all checks

·         Distribute checks weekly according to established procedures

·         Post payables and other entries to general ledger system

·         Perform an analysis of accounts as directed for budgeting

·         Reconcile credit card statements monthly

·         Reset postage machine account management system and create journal entries to charge appropriate departments monthly

·         Maintain post office deposit account and replenish funds as needed

·         Add funds to postage machines as needed

·         Maintain accounts payable vendor files

·         Prepare, reconcile and mail W-9 and 1099s associated with TDF vendors

·         Assist the Finance and Administration department prepare for annual audit

 

Other:

·         Log all checks in Gift Log Book daily

·         Update time sheet template and send to all non-exempt employees

·         Overflow typing, filing, computer work and copying as requested by staff

·         Assist in special projects, e.g. special events mailings

  Qualifications and skills

·         Competent understanding of basic accounting principals relating to accounts payable including payment reconciliation, internal control, and account code structure

·         Coordinate and complete entire accounts payable process within strict weekly deadlines by working with multiple individuals in a tactful yet precise and professional manner

·         Organize and prioritize work using knowledge of current office technology and business methods, personal computer and software applications.

·         Proficient use Microsoft Office (especially Outlook, Word, and Excel)

·         Excellent attention to detail

·         Proficiency in operating multi-line phone system

·         Professional demeanor and appearance

·         Interact positively with a varied clientele; in person, on the phone.

·         Enjoys working with people

·         Service oriented

·         Excellent problem solving skills and demonstrated initiative

·          Background with non-profit organizations or philanthropy a plus Other Requirements

·         Acceptable reference check

·          Successfully pass a criminal background check Compensation

Salary is commensurate with experience.  We offer an excellent benefits package that includes health insurance, Section 125 plan, and 403(b) plan.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  TO APPLY

To submit an application, please provide the following (via ground mail, e-mail, or fax):

·         Cover letter

·         Resume

·         Three work-related references and contact information

·         Salary History

 

Deadline Date: Open Until Filled

Please send all materials to attention of:   Ms. Malisa Thammarath

The Denver Foundation

55 Madison Street, 8th Floor

Denver, CO 80206

hr@denverfoundation.org

Fax: 303.996.7333

No phone calls please.