Receptionist / Admin Assistant / Secretary

Receptionist / Admin Assistant / Secretary
Seattle, WA
 
About Us:
Anderson ZurMuehlen & Co., P.C. (AZ) is a full-service accounting and business consulting firm offering audit and accounting, tax, litigation support, human resources, and technology consulting services to a broad spectrum of business and individual clients throughout the United States. AZ was established in 1957 and has offices in Billings, Bozeman, Butte, Helena, and Missoula, Montana, and Seattle, Washington. Firm-wide we employ over 235 individuals, 42 of whom are shareholders.

Our employees are everything: our past, our present, and our future. We know that with a highly skilled, well-compensated, and motivated staff, there is very little we can't accomplish. In many organizations, "Our employees are our most important asset" is a wonderful slogan, laden with great intentions but often short on delivery. At AZ, it's a way of life.
 
About the Position:
Anderson ZurMuehlen is actively seeking a reliable individual who is interested in a permanent full-time Receptionist / Administrative Assistant position in our downtown Seattle office. The candidate must be friendly and should possess strong computer skills including MS Office software, QuickBooks/Quicken knowledge is a plus. Duties include tax return assembly, database maintenance, organizing office events, and other general administrative duties. The scope of your job responsibilities depends on your abilities.

Duties include:
*Field phone calls and coordinate Outlook calendars
*Manage conference room schedules and tidiness of rooms for client use
*Daily deposit – open and total the daily checks before 11:30 am and make trip to bank
*Filing of all Redwells, files, loose documents
*Validate building parking – track staff-use days
*Process/pick-up mail
*Anniversary recognition for staff
*New client set-up requiring ProSystems, PPM, Access and files
*Tax return assembly
*Client set-ups including ProFx scan
*E-file returns and extensions (backup)
*Staff meeting coordinator/order breakfast platter
*Client research - on accounts/files/PDF’s
*Projects – from accountants/OM in excel/word
*Financial statements - typing and binding(backup)
*Files at year end – Purge old files via retention policy; log in Access deleted client files and prepare for File Box storage (backup)
*Log staff birthdays on calendar, order birthday cake, circulate card, and coordinate celebration
*Tax season – mid-February through April work every other Saturday; pre-plan and pre-order lunch for staff
*Organizers – assist with stuffing, mailing, and stapling
*Thanksgiving cards – assist with address/return labels
*Restock copy/fax/printer machines
*Supplies – backup for ordering, checking inventory and restocking shelves with new items
*Monthly billing (backup)
*Secret Santa plans and scheduling
*Party planning for March 15, April 15 and Christmas
*New employee gift bags
*Accounts payable back-up for Seattle office
*Reservations for those traveling to Seattle from other offices
*Local checking account and petty cash reconciliation
*Night closing duties
 
Location:
This position is based in Seattle, WA.
 
Compensation:
Our compensation package is designed to reward you for the value you bring to us. All benefits available upon hire as a regular, full-time or proportionate to 50% of full-time employee. We offer:

* Flexible benefit plan
* Medical reimbursement plan
* Medical/dental insurance
* Group term life insurance (two times base salary plus coverage for spouse and children)
* Disability insurance
* Profit sharing plan with 401(k) matching contribution provisions
* Personal tax return preparation service and/or consulting
* Holidays (8 observed annually)
* Vacation (10 days annually increasing to 15 and 20 days after 5 and 10 years with the Firm, respectively)
* Personal leave (6 days annually up to a maximum of 3 months)
 
How to Apply:
If this opportunity sounds right for you, please e-mail your resume and a cover letter describing you and your previous experience to hr@careersoft.com . This is a direct hire opportunity. CareerSoft is not a recruiting firm.
 

 
 
 
 
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