Payroll Administrator

High Street Partners is a rapidly expanding, niche market consultancy business that provides worldwide accounting and administrative support to a number of international clients, based primarily in the US, that look to operate in the global markets. High Street Partners is continually seeking to develop and establish its own processing centers and this position is key to that development.



High Street Partners are looking for team players who enjoy the challenges of working in a unique international environment and who have the motivation and drive to make this role a success. Since this is a developing role an element of flexibility will be required where additional responsibilities may be required from time to time.



The Administration and Payroll Processing Officer currently has a dual role within the processing centre. Primarily the role will be to specialize in the timely collection of payroll information from the clients, to maintain that information and to ensure that this is delivered to the local payroll providers for the generation of the local payrolls. It is also to ensure that the information that is received back from the payroll providers is complete and that the relevant payments are made to the client employees and local taxation authorities in a timely and expedient manner. This will involve the posting of the payroll items into the accounting systems with all the relevant reconciliations to ensure that the information is accurate and complete in the monthly accounts.



The secondary element of this role is the administration of all documents and information received from the clients, vendors or employees. All information received will be required to be scanned, if not already done so, referenced and filed electronically in a format and organization that will allow ease of access and reference to the accounting transactions that are posted.



You must be able to demonstrate that you are able to effectively organize the workloads to meet the processing and payment schedules and to be able to deal with any queries that may arise both expediently and professionally. Due to the nature of this role you must also be able to demonstrate that you are able to adhere to the strictest security and ensure the integrity of the data and systems at all times.



Major Responsibilities:



* To maintain all aspects of control and security the payroll process

* To collect, collate and verify all information received from the clients and to ensure that all relevant information is passed to the local payroll providers in a timely manner in order to process the payroll to defined monthly schedules.

* To ensure that any taxable benefits identified from the processing of invoices or expenses provided to the employees is communicated to the payroll providers and dealt with appropriately by the local payroll providers.

* To receive back the processed payrolls and ensure that all relevant information has been processed correctly.

* To communicate with the local payroll provider and the client on any queries or issues that may have arisen from the processing of the payroll

* To post the results of the payroll process into the accounting systems ensuring that all relevant entries are made accurately and diligently.

* To assist in the preparation of the payroll payments to both client employees and local taxation authorities ensuring that any local reporting, filing or payment schedules have been met.

* To ensure that all employee pay slips have been distributed to the employees in a timely manner and to address any queries raised by the employees thereon.

* To ensure that all incoming accounting documentation is scanned, referenced and filed within the document library accordingly.

* To ensure that all received accounting documentation and payroll information is filed correctly and securely

* To assist in various countries payroll processing and lodgment service (payroll related statutory reporting) research

* To assist in preparation of client management reports at each month end and beginning of the month.

* To assist in annual audits for clients



Minimum Qualifications:



* Accounting degree holder with accounts & payroll office experience

* 2 years minumum experience of administrating and organizing international payrolls

* experience of working within a multi currency environment

* Good organizational and communications skills

* Excellent MS Word / Excel skills

* Good spoken English with Chinese, Cantonese or Portuguese speaking / reading a plus!



Source: www.bostonjobs.com website



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