Financial Assistant

Requisition Number: 1000885

Job Title: Financial Assistant

Department: Art Museum - 310

Position Summary

The Princeton University Art Museum is seeking a financial assistant to provide support to the museum's central business office which oversees over $1o Million in business activity. Under the supervision of the Business Manager, this newly created part-time position's primary responsibilities will include: purchasing via Princeton PeopleSoft, E-commerce web sites and credit card transactions; assisting with the processing of accounts payable vouchers and business expense reports; preparing interdepartmental invoice forms; assisting with the recruitment of new staff; reconciling museum revenues and vendor payments; assisting with financial reporting and budget preparation; auditing PUAM transactions for compliance with policies and procedures; monitoring budgets for variances; assisting with petty cash distribution; acting as backup to the Museum's Time Collection payroll representative; assisting with HR paperwork; assisting with grant applications and special projects.



The successful candidate will work closely with museum staff and interact with multiple administrative and academic offices within the University including Human Resources, Dean of Faculty, Facilities, Grants Administration, and departments in the Treasurer's Office.



Founded in 1882, the Princeton University Art Museum is one of the finest art museums in the country. Its collections feature approximately 72,000 works ranging from ancient to contemporary art, and concentrating geographically on the Mediterranean regions, Western Europe, China, the United States, and Latin America, with particular strengths in Chinese painting and calligraphy, art of the ancient Americas, and pictorial photography. As a public institution, the Museum is committed to serving the local community, the region, and beyond through innovative and dynamic programming, original research and new scholarship, an active loan program, and the organization of touring exhibitions. By collaborating with experts across many disciplines, fostering sustained study of original works of art, and uniting scholarship with broad accessibility, the Museum contributes to the development of critical thinking and visual literacy at Princeton University and enhances the civic fabric of our nation.



This is a part-time 80% position.

Essential Qualifications

This position requires a bachelor's degree in a related field and a minimum of 2-5 years work experience. Candidate must have strong computer skills and be proficient in Microsoft Windows, Word, and Excel. He/she must have excellent interpersonal skills, writing and communications skills, strong organizational skills, and the ability to multi-task.



The final candidate will be required to successfully pass a background check.



EOE

M/F/D/V

Preferred Qualifications

Knowledge of Microsoft Access, Princeton University's on-line systems, and experience with cash handling is preferred. MBA is also preferred.

Directory Title



Job Function

Administrative or Professional

Grade

ADM 010

Standard Hours

Not Applicable

Full-time/Part-time

Part Time

Actual Hours per Week, if casual hourly



Pay Rate, if Casual Hourly



Work Schedule, if other than standard hours



Eligible for Overtime

No

Benefits Eligible

Yes

Union Code

Not Applicable

Education Required

Bachelor's Degree

Application Deadline

12-15-2010

Instructions for Applying



Documents which can be associated with this posting

Resume/CV

Cover Letter

Proposed Start Date

01-31-2010

End Date, if a Term Appointment



Comments related to end date:



Source: nj.com website



Apply on employer's website

(https://jobs.princeton.edu/applicants/jsp/shared/position/JobDetails_css.jsp?postingId=177345)



Employer: Princeton University

Location: Princeton, NJ United States

Last Updated: 11/22/2010