Disbursements Clerk

As the largest nonprofit provider of senior housing and health care in New England, Hebrew SeniorLife (HSL) is more than you ever realized. For more than 100 years, our integrated seven-site system of housing, health care, research and teaching has provided the highest quality care to thousands of seniors in the Greater Boston area. At Hebrew Rehabilitation Center (HRC), one of our facilities located in Roslindale, MA, you'll find state-of-the-art facilities, a friendly, supportive environment, and compelling opportunities that span the full continuum of care, including long-term, short-term, sub-acute and medical acute care. Our comprehensive and innovative system of services and programs has earned us national recognition as a leader in senior care… and as a premier employer for nursing and allied health professionals. And it's all here for you to discover in historic Boston, just a brief drive from the halls of Harvard University, the shops of Newbury Street and the bleachers at Fenway Park. At Hebrew SeniorLife, we're all about more commitment… more opportunity… more life. More than you ever realized! Job Description I. Position Summary Perform a variety of accounting and clerical duties in Hebrew Rehabilitation Center’s Fiscal Services Department, including accounts payable (AP) check preparation and mailing and upkeep of files for Center and Dedham accounts, and payroll preparation and processing assistance.  II. Position Accountabilities  Open and sort AP mail daily. Match supporting documentation to AP checks. Mail AP checks weekly (approximately 125-150 per week). File on a weekly basis vouchered AP invoices and check requests as back up and support for check issuance. Monitor invoices for proper coding and approval. Perform data entry of invoices and credits into both Meditech and Timberline AP systems. Communicate with vendors and staff regarding payments. Track and resolve discrepancies on vendor statements. Monitor time sheets from departments for totals and approvals Enter payroll time sheets into ADP system (bi-weekly). Learn running of Ivantage to ADP and Kronos to ADP interfaces, including processing, editing, and posting. Assist with payroll reconciliation using spreadsheet analysis Prepare payroll for distribution to departments including checks, vouchers, and reports. Demonstrate proficiency in using personal computer, including knowledge and skill in the use of the Windows operating system and pertinent software applications such as: Spreadsheet (Microsoft Excel) Word Processing (Microsoft Word) Meditech Timberline ADP PC Payroll for Windows Kronos TimeKeeper Central Assist with telephone coverage and mail delivery for department as needed. Perform other related duties as required or as directed by the Disbursements Manager. III. Qualifications  Demonstrated proficiency in using a personal computer, including knowledge and skill in the use of the Windows operating system and pertinent software applications. One to two years of related experience.