Accounts Receivable Bookkeeper

I.          Position Title

            Accounts Receivable Bookkeeper

 II.        Summary of Essential Functions

Responsibilities include cash receipts posting, processing of sales, monitoring of delinquent accounts, communication with membership regarding billing questions, month end receivable statement preparation, and membership tracking.

 III.       Duties and Responsibilities

1.               Process daily cash receipts.

2.               Posts charges to accounts.

3.               Prepares and mails member charges/statements.

4.               Receives and reconciles payments on accounts.

5.               Prepares all banquet function billings.

6.               Audits point of sale charges.

7.               Prepares daily sales reports.

8.               Responds to member billing inquiries.

9.               Monitors members’ minimums.

10.            Determines and sends delinquent notices.

11.            Monitors the collection of past due accounts and advises the General Manager when difficult situations may arise.

12.            Posts delinquent notices.

13.            Prepare monthly membership activity report to Membership Committee

14.            Coordinate distribution of status change letters to membership

15.            Field calls, questions and emails from perspective members and sponsors.

16.            Maintains the following records:

-                  member accounts including database

-                  accounts receivable trial balance

-                  daily, weekly and monthly receivable deposits

 IV.       Reports to

            Controller

 V.        Supervises

            No supervisory duties are included in this position.

 

VI.       Qualifications

v      BS/BA or equivalent in Accounting and/or Finance

v      Three to five or more years experience with accounts receivable in a medium or large size country club or company

 

VII.     Skills

v      Microsoft Office Suite Small Business or higher(Word, Excel)

v      Software knowledge in Club Tec, or comparable club systems

v      Experience with country club accounting environments a plus